PA Waste Hauler Permit Renewal

PA waste hauler permit renewal

Renewing your PA waste hauler permit (Act 90 Municipal & Residual Waste Transporter Authorization) keeps your vehicles legal to deliver waste to PA processing or disposal facilities. This guide covers exactly how to complete a PA waste hauler permit renewal, with forms, fees, timelines, online submission, and penalties. Last checked: 2026-10-29.

What is renewed, how often, and who needs it

Pennsylvania’s Waste Transportation Safety Act (Act 90; 27 Pa.C.S. Chapter 62) requires a valid written authorization and current authorization stickers for each covered vehicle used to transport municipal or residual waste to PA facilities. Authorizations are renewed on an annual cycle; DEP instructs haulers to submit renewals at least 90 days before expiration. Vehicles covered include trucks, truck tractors or combinations with registered gross vehicle weight >17,000 lbs and waste trailers >10,000 lbs. Facilities may not accept waste from vehicles without a current authorization sticker and cab card. See Act 90 program pages and statute for scope and renewal timing: DEP WTSP overview and 27 Pa.C.S. § 6204 and § 6206 in the statute.

Requirements (what to prepare)

Prepare these items before you start your renewal. Act 90 and DEP forms specify the documentation:

Requirement	Detail / where it comes from
Vehicle list (VINs) and types	List each truck, truck tractor, and waste trailer you are renewing. Required in the online checklist and paper application 2560-PM-BWM0015b. See Application 2560-PM-BWM0015b and WTSP GreenPort guide.
Proof of insurance for each vehicle	Current certificate of insurance pursuant to 75 Pa.C.S. for each truck/tractor/trailer is required with renewals under 27 Pa.C.S. § 6204(h). See § 6204(h).
Current PA inspection and registration	Copies of the official base state registration and current inspection for each vehicle per § 6204(h). See statute.
Five years of compliance history	Entered in GreenPort during renewal; DEP requires disclosure of permit/license actions and enforcement history. See WTSP GreenPort instructions (compliance checklist) and DEP renewal page. WTSP GreenPort Instructions | DEP renewal steps.
Payment	Nonrefundable Act 90 renewal fees per vehicle (see fee table below). Checks payable to “Commonwealth of Pennsylvania” for paper; GreenPort accepts online payment. See renewal page: Apply/Renew.

Fees & forms

Item	Amount / ID	Source
Annual renewal fee per single-unit truck	$100 per truck	27 Pa.C.S. § 6204(h) (Act 90). Text.
Annual renewal fee for combinations	$50 per truck tractor + $50 per waste trailer	27 Pa.C.S. § 6204(h). Text.
Primary application/renewal form	2560-PM-BWM0015b	DEP eLibrary (application PDF).
Add/remove vehicles, replacements, updates	2560-PM-BWM0015c (Addendum)	Linked from DEP renewal page. Renewal instructions.
PIN request (to access GreenPort for WTSP)	2560-PM-BWM0017	DEP eLibrary folder (PIN Request) and example form. Folder | Form.

How to apply (online and paper)

Electronic submission via DEP GreenPort

• Create/confirm your Keystone Login and enroll in GreenPort. Then enroll in the Waste Transportation Safety Program (WTSP). See the WTSP GreenPort step-by-step with screenshots: WTSP GreenPort Instructions.
• Access point: DEP Apply/Renew page (follow “Renewal Application” in GreenPort).
• Credentials needed: your Waste Hauler Number (WH#) and a PIN. If you don’t have a PIN, request one with form 2560-PM-BWM0017 or contact DEP (see Contacts below). DEP’s renewal page provides WH#/PIN help and links. Renewal steps.
• Complete the in-portal “Application Checklist” sections: verify hauler info, manage VINs, add insurance, enter five-year compliance history, certify, and pay the fee. See the WTSP checklist screens in the guide. Guide.
• Attachment formats and size: GreenPort support allows common document types with a max file size of ~5 MB per upload; applicants typically attach PDFs. If you encounter upload limits or errors, use the GreenPort IT Service Desk. GreenPort Contact & file guidance.

Paper renewal (mail)

• Submit at least 90 days before expiration. Mark “Renewal,” include your WH#, required copies (registration, inspection, insurance) for each vehicle, and the correct fee payable to “Commonwealth of Pennsylvania.” Expect mail delivery of stickers and cab cards in about four weeks. DEP paper renewal instructions | § 6204(h).

Timeline & processing times

Milestone	When	Notes / source
File renewal	At least 90 days before expiration	DEP reminder; filings are annual and not automatic. DEP WTSP.
Online processing	~3 weeks	Stickers and cab cards typically arrive within three weeks for GreenPort renewals. DEP Apply/Renew.
Paper processing	~4 weeks	Mail delivery of stickers/cab cards in about four weeks for paper submissions. DEP Apply/Renew.

Penalties and consequences for late/expired authorization

• Operating without written authorization is unlawful under Act 90. DEP may assess civil penalties up to $10,000 per violation/day and pursue enforcement orders. Criminal penalties for transporters can range from $5,000–$10,000 for a first offense (misdemeanor 3) and $10,000–$25,000 and potential suspension for subsequent offenses. Vehicles may be subject to forfeiture in certain circumstances. See 27 Pa.C.S. § 6208. Statute.
• Facilities are prohibited from accepting waste from vehicles without a current authorization sticker; violation triggers a mandatory $2,000 penalty against the facility operator. 27 Pa.C.S. § 6206. Text.

Common problems & quick fixes

• Submitted too close to expiration: If the renewal was filed at least 90 days before expiry and DEP has not acted through no fault of the transporter, Act 90 allows continued operation under conditions specified in § 6204 until DEP issues/denies the new authorization. When in doubt, call the program (below). § 6204.
• Adding/removing vehicles near expiration: Do not file an addendum within 120 days of expiration—renew instead. DEP guidance.
• Insurance dates don’t match: GreenPort will return applications with expired policy dates; update insurer info and re-submit. WTSP guide shows the insurance entry screen. WTSP instructions.
• Business acquisition/transfer: Contact WTSP before transferring vehicles; Act 90 provides for interim written authorization upon DEP’s receipt of complete transfer fees and information. Program page | § 6204(j).

FAQs

Is this the same as a hazardous or medical waste transporter license?

No. Act 90 covers municipal and residual (nonhazardous industrial) waste. Separate licenses apply to hazardous and to regulated medical/chemotherapeutic waste, each with its own application, insurance, and bonding requirements. See DEP hazardous and medical transporter pages: Hazardous Waste Transportation (licensing) and Medical/Chemotherapeutic Transporter Permit.

Do out-of-state haulers need Act 90 authorization?

Yes. Any covered vehicle delivering municipal or residual waste to a PA facility must have a current Act 90 authorization sticker and cab card, regardless of where the company is based. DEP WTSP page.

What records should drivers carry?

Drivers should carry the cab card for each authorized vehicle and follow DEP’s checklists for drivers and facilities. See DEP’s Driver’s and Facility checklists: Driver’s Checklist (2540-FS-DEP2845) and Facility Checklist (2540-FS-DEP2846).

Are there local licenses on top of Act 90?

Act 90 preempts local transporter licensing, but municipalities may require business- or container-level licenses (for generators or site operations). Example: Philadelphia requires a Dumpster License and a Waste Hauler Form identifying your hauling company(ies). These do not replace Act 90. See: Philadelphia Dumpster license docs and the City’s Dumpster License page. Statutory preemption: 27 Pa.C.S. § 6203(c).

Quick-reference: renewal checklist

Step	Action	Where
1	Start at least 90 days before expiry; gather VIN list, insurance, registration, inspection copies	WTSP rule of thumb; § 6204(h). Text
2	Log into GreenPort; select “Renewal Application”	Apply/Renew
3	Complete checklist: verify info, VINs, insurance, 5-year compliance history	WTSP guide
4	Pay per-vehicle fee ($100 truck; $50 tractor + $50 trailer)	§ 6204(h)
5	Receive stickers and cab cards by mail	~3 weeks online; ~4 weeks paper. DEP timing

Contact & resources

• Program (WTSP) questions: DEP Bureau of Waste Management – Waste Transportation Safety Program, 717-783-9258; email ra-wtsp@pa.gov. Program overview and links: WTSP page.
• GreenPort/IT help (PIN resets, access): 717-787-4357 (IT Service Desk); GreenPort Help Desk 717-705-3768; email depgreenporthelpdesk@state.pa.us. Contact page: GreenPort IT.
• Check DEP application status: DEP Permit & License Status.
• Laws & regulations: 27 Pa.C.S. Chapter 62 (Act 90); municipal transport regs at 25 Pa. Code Chapter 285 Subchapter B; residual waste transport at 25 Pa. Code Chapter 299 Subchapter B.

Related License Navigator guides

• E‑waste recycler licensing requirements
• Waste management license — New York
• Waste management license — Texas